DRAFT - Minutes of the Annual General Meeting held in the Phoenix Hall On Thursday, 12th May, 2022 at 7.00 p.m.

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Parish Councillors Present:Cllr. D. Burke
Cllr. F. Collison
Cllr. C. Coslett
Cllr. Mrs. M. Mitchell
Cllr. Mrs. P. Panther
Cllr. Mrs. P. Perry
Cllr. S. Perry
In Attendance:2 members of the public
Cllr. Ian Blair-PillingWiltshire Councillor
Mrs. Mary TowleClerk of the Council

PUBLIC QUESTION TIME

Debbie Corbett the Netheravon First Responder attended the meeting with the Raizer Chair which was purchased with an Area Board grant.

Peter Mackay attended the meeting to introduce himself as a prospective co-opted Councillor.   His application will be discussed in Confidential Business at the end of the meeting.

REPORT BY WILTSHIRE COUNCILLOR

The report by Wiltshire Councillor Ian Blair-Pilling is attached to these minutes.

22/1

ELECTION OF CHAIRMAN 

It was RESOLVED that the election of Chairman be deferred to the next meeting on 9th June, 2022.

22/2

ELECTION OF VICE-CHAIRMAN

It was RESOLVED that the election of the Vice-Chairman be deferred to the next meeting on 9th June, 2022.

22/3

APOLOGIES

Apologies were received from Cllr. Brian Covil and Cllr. Richie Ayling.

22/4

DECLARATIONS OF INTEREST

There were no Declarations of Interest

22/5

MINUTES

It was RESOLVED that the minutes of the meeting held on 14th April, 2022 be accepted as a true record.

22/6

ELECTION OF COMMITTEES AND REPRESENTATIVE ON OTHER GROUPS  

It was RESOLVED that Councillors should be elected on to the Committees as specified in the Attached Annex A

22/7

FINANCE 

a.  Authorisation of Cheques

The Clerk reported that the Internal Auditor has only just handed back last year’s accounts and the current cheque book so she has not been able to do up to date accounts.   Two months accounts will be published for next meeting.

 

b.  Bank Reconciliation

An up to date Bank Reconciliation will be published at next meeting.

 

c.  Approval of Annual Governance Statement

The Council approved each question on the Annual Governance Statement.

 

d.  Approval of Accounts 2021/22

It was RESOLVED that the accounts for the year 2021/22 be approved

22/8

COMMITTEE REPORTS

1 .  Planning

Cllr. Coslett reported that there were no new planning applications.   

Application PL/2022/03225 will be discussed at the planning meeting after this Council Meeting.

Cllr. Coslett also reported that the application for two houses on the land on the corner of Piggot Close/A345 has been refused by WC Committee.

It was RESOLVED that the attached Planning Policy be included with the Netheravon Parish Council Standing Orders.

 

2 .  Flooding and Adverse Weather

Nothing to report

 

3 .  Highways (plus Parish Steward)

It was reported that the junction of Thorne Road and Mill Road has large potholes. Also the No HGV sign by Clockhouse needs re-erecting.

 

4 .  Cemetery /Enhancement

The Clerk handed round diagrams of a proposed boundary to the Garden of Remembrance at the Cemetery.   It was RESOLVED  that this design be accepted and the contractor be given the go ahead.

Cllr. Coslett reported that he will put up the brackets for the hanging baskets and attach small Jubilee medals.   The hanging baskets which Cllr. Perry has planted will be going up at end of May.

The Allotments and the Best Front Gardens will be judged in July.

 

5 .  Recreation  

BMX Track:  The Clerk reported that materials for erecting a fence next to the kissing gate have been purchased and will be erected shortly.

New equipment at the Millennium Park:   The Clerk reported that there will be a grand opening later in the year.

 

6 .  Allotment

The Clerk reported that all allotments have now been taken.

 

7 .  Rights of Way

The Clerk reported that Wiltshire Council will be providing posts for the gate which has been kindly donated by David Sheppard for the Corfe End Lakes path.

 

8 .  Jubilee Committee

Plans for the Street Party are progressing very well.

 

Representatives on other groups:

 

a.  Phoenix Hall

The Phoenix Hall accounts will be ready for external audit by the end of this month, and the plan is to have them ready for the AGM on Tuesday 12th July.

The Committee is pushing to get a date for the new front door.   It is proving difficult to get comparative quotes for Solar PV panels on the roof.   Firms appear to be busy.

Plans include:

A replacement representative from NPC on our Committee

A request to Fittleton cum Haxton and Netheravon Parish Councils for funding of the Booking Clerk for their Hall.

Charles Coslett, Chairman Phoenix Hall Committee

 

b.  Stonehenge  Area Board

The next meeting will be on 30th June, 2022.

22/9

JUBILEE PROJECTS

Cllr. Burke reported that plans for the Jubilee Beacon are progressing well.   The next committee meeting is on 19th May.   The Deputy Lord Lieutenant will be attending together with a bugler, piper and town crier.   Volunteers are needed to marshal the parking.

The Clerk reported that the School has invited Councillors to a tea party on 27th May to present the Jubilee Mugs.   Cllrs. Burke, Coslett, Pam Perry, Steve Perry, Pam Panther and Mary Towle will attend.

22/10

REPORT by the Clerk 

It was RESOLVED that the Health and Safety Policy be approved for the year 2022/2023.

22/11

CORRESPONDENCE RECEIVED

  1. No correspondence has been received.

22/12

LIBRARY AND WAR MEMORIAL STATEMENT

The Chairman reminded the Council that the Library or Reading Room belongs to the village with the Vicar and two Churchwardens being the Trustees.  

The Chairman reminded the Council that the War memorial belongs to the Parish Council.  The land is leased from the MOD on a 999-year lease.

22/13

GENERAL PARISH MATTERS

  1.   It was reported that parked cars are obstructing the passage of buggies, wheelchairs and electric wheelchairs along the bridleway between Court Farm Road and Queensway.   Cllr. Mitchell agreed to put something on facebook and the Clerk will put an item in the Newsletter.

22/14

DATE OF NEXT COUNCIL MEETING  9h June 2022

22/15

CONFIDENTIAL BUSINESS

It was RESOLVED that in the interest of the public, the next item of business be dealt with as Confidential Business, and the press and public be excluded.

22/16

CO-OPTION OF COUNCILLOR

It was agreed that Peter Mackay be asked to fill the vacancy on the Council.

PLANNING MEETING

Application PL/2022/03225 Proposed single storey wrap round extension to rear and side of Vine Cottage, Salisbury Road, Netheravon.

It was RESOLVED to object to the application on the grounds of:

  1. Liable to flood
  2. Design and roof line not in keeping with the other cottages

Annex A

Committee 2022
PlanningDavid Burke,
Richie Ayling Brian Covil,
Charles Coslett (Chairman)
Flooding and Adverse WeatherDavid Burke,
Brian Covil
Steve Perry,
Richie Ayling
Highways (Parish Steward)Brian Covil
Fred Collison
Highways (Community Speed Watch)Peter Mackay
Cemetery/Enhancement Netheravon in Bloom Maureen Mitchell
Pam Panther
Charles Coslett
Pam Perry
Recreation includes: Millennium Park
BMX
Court Farm Play
Richard Ayling
Steve Perry
Phoenix HallCharles Coslett
Pam Perry
AllotmentsSteve Perry
Rights of Way
Avon Valley Rights of Way Group
Maureen Mitchell
Pam Perry
Steve Perry
Stonehenge ABChairman / Vice Chairman
Jubilee CommitteMaureen Mitchell
David Burke
Richard Ayling
DefibrillatorsPam Panther
Maureen Mitchell
Brian Covil
The Chairman and Vice-Chairman are ex-officio members of all committees